The Sunday K ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose personal information through our website and mobile application.

By using our website or app, you agree to the practices described in this policy.

1. Information We Collect

We collect only the information necessary to run Sunday K events safely and effectively.

Personal information you may provide

Name
Date of birth
Email address
Gender
Emergency contact details
Swim level or estimated pace
Volunteer participation
Registration and event participation history

Technical information

Device and app usage information
Login and authentication data
IP address (used for security and abuse prevention)

We do not collect payment details through the app.

2. How We Use Your Information

We use your information to:

Register you for Sunday K events
Allocate lanes and manage event logistics
Record and display event results
Communicate event-related information
Track participation and volunteering history
Maintain safety, security, and integrity of the platform

We do not sell or rent your personal information.

3. Sharing of Information

We may share limited information only when necessary:

With authorised event organisers and volunteers
To comply with legal obligations
To protect the safety of participants and volunteers

Public results

Public results may display:

First name
Last initial
Finish time or participation status

Contact details are never made public.

4. Data Storage and Security

Data is stored securely on managed servers
Access is restricted to authorised personnel
Industry-standard security practices are used to protect data

Despite reasonable safeguards, no system is completely secure.

5. Retention of Information

We retain personal information only for as long as necessary to operate events, maintain participation history, and meet legal and operational requirements.

You may request deletion of your account and personal data (see Section 8).

6. Children’s Privacy

Sunday K events may include participants under 18. Registration for minors must be completed by a parent or legal guardian, who consents to the collection and use of the child’s information for event participation and safety purposes.

7. Cookies and Tracking

Our website may use basic cookies for:

Session management
Security
Performance monitoring

We do not use advertising or behavioural tracking cookies.

8. Access, Correction, and Deletion

You may request to:

Access your personal information
Correct inaccurate information
Delete your account and associated data

Requests can be made by contacting us at organiser@thesundayk.com.au.

Data deletion requests: Email organiser@thesundayk.com.au with the subject Data Deletion Request and include the email address used for your Sunday K account.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

10. Contact Us

If you have questions or concerns about this Privacy Policy or your personal information, contact us:

Email: organiser@thesundayk.com.au
Website: http://thesundayk.com.au